Frequently Asked Questions about Camp

What is the cancellation/refund policy?

Cancellation/Refunds For cancellations at the opening of registration until 4 weeks ahead of camp: $50 non-refundable fee for Half Day Camps $75 non-refundable fee for One Week Camps $100 non-refundable fee for Two and Three Week Camps Cancellations within 1 month (4 weeks) of camp only receive a 50% refund. Camps are non-refundable if cancelled within a week of the first day of camp. Cancellation/Refunds of Extended Day For Extended Day cancellations at the opening of registration until 4 weeks ahead of camp: A non-refundable fee of 10% of extended day tuition will be withheld. Extended Day cancellations are non-refundable if cancelled within a week of the first day of camp. For special circumstances, ETC reserves the right to issue refunds at its sole discretion.

Can I transfer my registration to another week or camp?

Campers are able to switch weeks or camps as long as there is still space available in the program into which they plan to transfer. Transferring to a camp with a different price will alter the campers’ remaining balance accordingly.

When is my registration payment due?

For all registrations, half of camp cost is due at the time of registration, the second half of payment will automatically be charged on June 1st, 2018. All registrations after June 1st, will have to be paid in full.

When do I learn more details about a specific camp?

A Welcome Letter will be emailed out at least a week in advance to parents and guardians containing specifics about camp details, reminders, what to expect, and other important information.

Can I let a camp director know more specific information about my child?

If more information is needed about a medical concern or behavioral issues, please contact the ETC office at (703) 271-0222 or

Do I have to sign a release or waiver?

An ETC waiver must also be signed by June 1st. You can sign it at the time of registration or log into your account at any time to sign it. All film camp attendees must also sign the Photo & Video Release in order to attend camp.

Who directs and works at the camps?

Our ETC Camp Directors are highly trained teaching professionals in the DC metro area. They specialize in the specific camp themes or topics and many are year-round ETC teaching artists. We also have a thriving pool of professional, college, and high school camp staff that join us each summer.

What's the camper to counselor ratio?

All of our summer camps maintain a 10:1 student to teacher ratio, except for ETC Beginnings for Preschoolers which has an 8:1 ratio.

Where is camp? The location is listed as TBA!

The locations for many of our camps are still being determined by Arlington Public Schools and the Department of Parks and Recreation. Check our website for updated locations. We also post notices to our mailing list as locations are updated. You can sign up for our mailing list on the home page of our website.

What's the schedule for each day of camp?

Each camp begins with a full camp activity, normally a warm-up or getting to know you game. After that, campers rotate through different theatre activities whether it is an improvisation game, acting exercise, movement exercise, rehearsal, filming/editing, or arts and crafts. Campers will then have lunch and downtime/outdoor break. The afternoon be filled with more of those activities or often times campers will rehearse for the sharing.

Will campers ever get to go outside?

All camps will have the opportunity for an outdoor break. Teens may not have scheduled outdoor time, but they will have the opportunity to go outside if desired.

Should I send my camper with bug spray?

If your camper is joining us for one of our film camps at Trinity Presbyterian Church, we recommend sending a bottle with your child’s name on it as they frequently film in the wooded area next to the church. We are happy to remind them to re-apply before heading outside.

Does my camper need sunscreen?

Please feel free to send sunscreen you’re your child if desired. Please label the container with your child’s name and we will be happy to re-apply before heading outside.

Do I need to send my camper with a water bottle?

While there are water fountains at all of our camp locations, we advise that your camper brings a water bottle with their name on it to camp each day.

Is lunch or a snack provided?

Campers should bring their own lunch to camp each day. We eat lunch around 12:00pm. Many of our younger camps will have scheduled snack breaks, but it is also a good idea to pack snacks for older campers and anyone attending extended day that they can eat on their own.

Who do I tell if my child has allergies?

When registering, please list any allergies in the online registration form. Our office and camp directors will be monitoring this list and providing any information to camp staff. If there are campers who have allergies, we will notify parents in our welcome letter as to what foods are restricted.

Are camp staff CPR and First Aid certified?

All of our camp directors are certified in First Aid and CPR. If your child has an EpiPen for food allergies, please talk to your camp director on the first day. If you would like to leave your child’s EpiPen with the camp staff for the entire camp, please feel free to do so, or you can leave it in your child’s back pack. We also keep first aid kits at all of our summer camps and will notify you at the end of camp if first aid was administered. If a larger injury takes place, we will contact the parents immediately. This very rarely happens. Our staff will err on the side of caution and will report all incidents.

Where and when do I pick up or drop off my camper?

Each camp has its own drop off and pick up area assigned. Specific information will be emailed out to parents in their camp welcome letter a week before camp begins. ETC will have signs hung around the building to direct you to the meeting room. We will attempt to do drop off and pick up at the same location each day, but if something changes, you will be notified. We will often be setting up prior to the start of camp and will open our doors promptly at 8:55am. If you need to drop your child off before this time, please register them for morning extended day.

What if I can't make it to pick up on time?

Camp ends promptly at 3:00pm or 6:00pm for extended day. Parents/Guardians will be assessed a late fee of $1 per minute for any child not picked up within 10 minutes of the end of camp.

What is a camp sharing?

On the final day of all camps, there will be a camp sharing. Sharings range from informal games, stories, and scenes they have rehearsed in camp to evening performances or film screenings. Family and friends are all invited to attend.

What are the camp Rules of Conduct, and what's the 3 Strike Rule?

ETC sets high expectations for our campers and hope to challenge them artistically as well as to provide a fun experience. To maintain these goals of the camp, all campers must all agree to the rules of conduct. These rules and our 3 Strike Policy will be sent out in the welcome letter as well as reviewed on the first day.

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The Educational Theatre Company is supported in part by a grant from the Virginia Commission of the Arts and the National Endowment for the Arts. The company is also supported in part by the Arlington Cultural Affairs Division of Arlington Economic Development and the Arlington Commission for the Arts.

Changing Lives Through the Arts